1. Introduction

A12 Personeelsdiensten BV attaches great importance to the careful and secure handling of privacy-sensitive information of its website visitors, candidates, employees and self-employed persons. A12 Personeelsdiensten BV has therefore drawn up this privacy statement. A12 Personeelsdiensten BV handles and secures the personal information entrusted to it with the utmost care. With this privacy statement, A12 Personeelsdiensten BV provides you with insight into how A12 Personeelsdiensten BV handles your personal data in applicable situations in accordance with the General Data Protection Regulation (GDPR).

2. Who are we?

A12 Personeelsdiensten BV is located in Duiven, Impact 60 (postcode 6921 RZ) and is legally represented in this matter by Frank Huijink, director. A12 Personeelsdiensten BV is the controller within the meaning of the GDPR and therefore has authority over the processing of personal data and determines the purpose and means for the processing. A12 Personeelsdiensten BV sometimes engages other companies to perform services for it. In these situations, A12 Personeelsdiensten BV remains responsible for the processing of your personal data. A12 Personeelsdiensten BV makes contractual agreements with these companies about the handling of your personal data, so that your privacy is guaranteed.

3.Technical information

When you visit our website, the website automatically collects information about the (devices of) our visitors. This includes information about which device the website is visited with, the IP address of your device, the IP address of your Internet Service Provider, the operating system you use, the date and time of your visit, the internet address of the website from which you were directly linked, the pages you visited and the information you viewed on the website, the geolocation where you are located and the material you send to and download from the website. We use this technical information to manage the website and to improve the quality and effectiveness of our website.

4. Cookies, or similar techniques

A12 Personeelsdiensten BV uses cookies and web statistics. This allows us to see how visitors use our website. This allows us to better adapt our website to the user preferences of our visitors. Cookies are small pieces of information that are stored on your computer. During a subsequent visit to our website, these small pieces of information are recognized, which makes your visit easier.

5. When do we collect your personal data?

We are permitted to store and process your data in the following cases:

• If you have given A12 Personeelsdiensten BV permission to process your personal data for one or more specific purposes.
• If the processing is necessary for the performance of a contract to which you are a party or in order to take steps at your request prior to entering into a contract;
• If processing is necessary to comply with a legal obligation that applies to A12 Personeelsdiensten BV;
• If the processing is necessary to protect your or another person's vital interests;
• If the processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in A12 Personeelsdiensten BV;
• If the processing is necessary for the purposes of the legitimate interests pursued by A12 Personeelsdiensten BV or by a third party, except where such interests are overridden by your interests or fundamental rights and freedoms which require protection of personal data.

6. Why do we collect your personal data?

Your personal data will be used to provide you with the best possible HR services, including temporary employment, secondment, mediation, payroll, salary administration, personnel management, personal development & employability and recruitment & selection.

A12 Personeelsdiensten BV uses your data for the following purposes:

• Bringing together supply and demand in the labor market.
• To inform you about interesting offers of products and services from A12 Personeelsdiensten BV and third parties.
• To register and process hours worked in our payroll system
• To be able to assess your suitability and availability in connection with a placement for permanent or temporary work or an assignment, in which case test results may also be used.
• To approach you with commercial offers, newsletters and promotional activities that may be of interest to you, only if you have registered for this (opt-in).
• To enter into and maintain an employment or personnel/intermediation relationship with you and to carry out the relevant administration for this purpose.
• To fulfil our reintegration obligations and to comply with (the government-imposed objective) of helping people with a greater distance to the labour market to find work.
• To be able to record an assignment with the client in an agreement with the client and to maintain and fulfill the agreement with the client.
• To process data on behalf of our clients in the context of a pre-employment screening.
• To promote your personal development and employability, including training, education and testing.
• For management purposes including management information, providing internal controls and corporate security and carrying out audits and accounting controls.
• Quality purposes such as certification.
• Apply for subsidies, premium discounts, etc.
• If we have entered into an employment or staff/intermediary relationship with you, for compliance with laws and regulations, including but not limited to identification, employment law, tax and social security law, anti-fraud and national and international sanctions legislation. ]

7. What personal data do we collect from you?

If you are a job seeker, candidate, seconded employee, (temporary) employee, self-employed person and/or business relation of A12 Personeelsdiensten BV, A12 Personeelsdiensten BV may process the personal data below. You are responsible for ensuring that the personal data you provide is correct and up to date.

Job seeker or candidate

• Name and address details, email address, telephone number and other contact details
• Date of birth, age, gender
• Curriculum vitae (CV), information about education, internships and work experience
• Information about training courses and education and/or tests that you have followed or taken yourself or through us
• Availability and leave information
• Other information that may be relevant in the context of assessing the candidate's suitability, such as references and certificates and information regarding work experience
• On a voluntary basis other content with which you introduce yourself (video, photo)
• Data other than those mentioned above, the processing of which is required pursuant to or necessary for the application of the law

Seconded, (temporary) employee and self-employed person

If you can work/work/have worked for A12 Personeelsdiensten BV or its clients, A12 Personeelsdiensten BV may process the following data:

• Name and address details, email address, telephone number, bank and/or giro account number and other contact details
• Date of birth, age, gender
• Curriculum vitae (CV), information about education, internships and work experience
• Information about training courses and education and/or tests that you have followed or taken yourself or through us
• Availability and leave information
• Nationality, BSN & proof of identity (copy of identity document), any work permit
• Data in the context of a pre-employment screening
• Information on the nature and content of previous employment placements, as well as on their termination
• Other information that may be relevant in the context of assessing the candidate's suitability, such as references and certificates and information regarding work experience
• Other data related to personnel, salary and absenteeism registration
• On a voluntary basis other content with which you introduce yourself (video, photo)
• Data other than those mentioned above, the processing of which is required pursuant to or necessary for the application of the law

8. Third parties

A12 Personeelsdiensten BV may transfer your personal data to other entities of A12 Personeelsdiensten BV, its clients, subcontractors (for example data processors) who provide services or carry out assignments on behalf of A12 Personeelsdiensten BV, suppliers, government agencies and other business relations. And in all other cases in which we may be obliged to do so, for example by a court order or a court ruling.

The provision of personal data takes place on the basis of a legitimate interest, legal obligation and/or for the performance of the agreement in accordance with the purposes as stated under “Why do we collect your personal data?”.

Your personal data may be transferred outside the Netherlands. A12 Personeelsdiensten BV has taken the necessary measures to ensure that the transferred personal data is adequately protected.

9. Your rights

We value that you can easily exercise your rights with regard to the processing of your personal data. If you wish to exercise one of the rights to which you are entitled and mentioned below, you can contact us as described below.

View and/or change data

You can request us at any time by calling us at 0316-247350 or emailing administratie@a12personeelsdiensten.nl to indicate which (categories of) data we process from you, for what purposes this is done, from which source the data comes and which retention periods we use.

In addition, you can contact us at any time to supplement, improve or delete your data. Should it unexpectedly appear that we have provided incorrect personal data about you, we will rectify this.

If we have changed your personal data, we will inform you of this.

Restrict the processing of your data

If you do not agree with the content of the data we store about you, you can submit a request to temporarily limit the processing of your data. We will then wait with distributing your data until you believe it is in order again. You can submit a request for a processing restriction at any time by calling 0316-247350 or emailing administratie@a12personeelsdiensten.nl .

When we restrict the processing of your personal data, we will inform you of this.

Right to data portability

You can request the personal data we store about you in a structured, current and machine-readable form by calling 0316-247350 or email administratie@a12personeelsdiensten.nl . You are completely free to transfer this information to third parties.

Right to be forgotten

If you no longer wish to use our services, you can submit a request for the removal of all your personal data. You can request us at any time by calling 0316-247350 or emailing administratie@a12personeelsdiensten.nl to remove all your data.

You can also withdraw any consent you may have given to process your data at any time. We will cease processing your personal data for which you gave consent. However, withdrawing your consent does not affect processing that has already taken place.

Procedure, response time and costs

We will try to process your requests as mentioned in this chapter as soon as possible, but no later than within [one month]. We are obliged to verify your identity before your requests can be fulfilled. Your requests will in principle be processed electronically, unless this is not possible or you request otherwise.

In principle, we will not charge you any costs for processing your aforementioned requests, unless your requests are excessive, manifestly unfounded or if you request additional copies in connection with your right of access.

 

10. Security

A12 Personeelsdiensten BV does everything it can to optimally protect your personal data against unlawful use. We do this by means of physical, administrative, organizational and technical measures. Only authorized persons have access to the data. If and to the extent that data is provided to data processors who provide services or carry out assignments on its behalf, A12 Personeelsdiensten BV has agreed with them that they will also optimally protect the personal data.

 

11. Retention period

A12 Personeelsdiensten BV does not store personal data for longer than is necessary for the purpose of the processing and in accordance with the statutory retention periods.

 

12. Questions, comments, complaints or (suspected) data breach

If you have any questions, comments or complaints about the protection of your personal data by A12 Personeelsdiensten BV, you can contact us in writing or by email via our telephone number 0316-247350 or email administratie@a12personeelsdiensten.nl . If you do not agree with the use of your personal data by A12 Personeelsdiensten BV, you can also file a complaint with the Dutch Data Protection Authority.

 

13. Data breach

If there is a (suspected) data breach, we request that you report this immediately by calling us on 0316-247350 or by emailing administratie@a12personeelsdiensten.nl .

 

14. Changes

A12 Personeelsdiensten BV reserves the right to adjust or change this privacy statement. None of the provisions of the privacy statement are intended to create any obligation or agreement between A12 Personeelsdiensten BV and a data subject.

 

15. Other provisions

Dutch law applies to the provisions of this privacy statement and all disputes arising from it.